Meera Nair

no permission needed

In Case Reviews, Posts on September 26, 2015 at 7:08 am

On 18 September 2015, MIT Libraries issued an announcement: “Using figures in new scholarly articles just got easier.”

The article elaborates, through contracts signed with a number of publishers, MIT authors may use “with appropriate credit, figures, tables and brief excerpts … in the Authorized User’s own scientific, scholarly and educational works.”

The list of publishers reads like a Debrett’s of publishing: Sage, Springer, Taylor & Francis, Wiley and Elsevier. While to some this may be good news, it is disturbing if it means that fair use has been all but formally renounced by prominent academic publishers. To emphasize that, due to contracts agreed upon, permission is no longer needed only reinforces the belief/expectation that permission was needed to begin with.

Even for those MIT authors/authorized users who may avail themselves of those contracts, if desired content is depicted as belonging to another copyright owner, then “permission should be sought.” And what of non-MIT authors?

Entirely missing from the announcement is any recognition and support of exceptions to copyright. True, this is how many publishers operate. But that academic publishers are so unwilling to engage fulsomely with exceptions is more than disappointing. It undercuts the legitimacy of exceptions even though academic publication has almost an endemic claim to unauthorized use as per exceptions provided by law.

Since this pertains to the United States, fair use is the exception of note. Its absence is doubly-perplexing given that fair use has been doing quite well by American courts (for instance, see here) since descending to its nadir toward the end of the twentieth century.

To that point: one day before MIT’s announcement, the United States Court of Appeals for the Eleventh Circuit offered a pertinent reminder that fair use protects unauthorized use of imagery even in matters less noble than those associated to scholarly work. The dispute centred upon an unflattering photograph, used by a third party via a number of blogposts, to lampoon and criticize the person depicted, and the efforts of that person to suppress those uses. Detailed accounts are provided by professor of law Eric Goldman (writing for Forbes) and Kevin Smith (Director for the Office of Scholarly Communication at Duke University).

The Eleventh Circuit affirms what a magistrate and district court had earlier declared, that the uses of the photograph were fair use. The four-factor analysis (as required by American law) was duly followed and might spark some discussion about the fairness of use for those who wish to use a figure, table or excerpt without authorization in a scholarly publication.

Paraphrasing from the decision:

  1. Purpose and character of the work (pages 6-8): The use of the photograph was deemed primarily educational (the author of the blog “sought to warn and educate others about the alleged nefariousness” of the person) and noncommercial (the author of the blog received no remuneration for the posts). The use was also deemed transformative as “… Courts often find such uses [of faithfully reproduced works] transformative by emphasizing the altered purpose or context of the work, as evidenced by the surrounding commentary or criticism.” Thus factor one favours fair use.
  2. Nature of the work (pages 8-9): With reference to American precedent, this factor hinges upon whether the work had been previously published, and, where the work lay on a scale ranging from factual to fantasy. While recognizing that photography is often an artistic endeavor, in this instance the photograph was deemed a capture of a moment – a visual factual record. Further distribution of such works favours fair use.
  3. Amount of the work used (page 10): Too often it is assumed that since an image is used in its entirety, permission must be sought. The Eleventh Circuit firmly discarded that view, “Though ten blog posts reproduced the Photo in its entirety and without alteration, to copy any less of the image would have made the picture useless [to the story]. … As such, the third factor neither weighs for nor against a finding of fair use.”
  4. The effect of the use upon the potential market for the work (pages 11-12): This matter was settled quickly; the complainant had purchased the copyright in the photograph expressly to suppress its future publication, thereby signaling a willful disinterest in any future market. Thus, the contribution of this factor favored fair use.

It is worth pointing out the Eleventh Circuit offered a cogent reminder that market harm must be examined as: “… whether… the use would cause substantial economic harm such that allowing [the use] would frustrate the purposes of copyright by materially impairing … incentive to publish the [prior work].” There is considerable latitude in such assessment.

Particularly as readers were instructed at the outset, that the four factors are to be read together. Therefore, the use of previously published figures, tables, or excerpts that may well be factual in nature, surrounded by commentary or criticism, in support of a new scholarly work (otherwise known as furthering research, education, public wellbeing, etc. — all those matters that go into promoting progress in a society) has a strong probability of being deemed fair.

However, non-MIT authors may have a more difficult time voicing such an argument if the academic publishing community has officially decided such uses are only permitted after contractual discussion. While it is understandable that an institutional press would wish to smooth the way forward for its own authors, and to protect themselves from litigation by other publishers, it would be more laudable if institutional presses could take the path of supporting best practices that fulfill fair use.

Coincidentally, also on 17 September, during an event hosted by American University Washington College of Law, the tenth anniversary of the start of the Best Practices of Fair Use Project was celebrated. Renowned professor of law Peter Jaszi chaired the event, and spoke passionately about the theory behind the project:

When members of a practice community come together …, talk about their fair use rights, and the appropriate employment of those rights in furtherance of their mission, then the record of those conversations and the consensus to which those practitioners come can be in itself a powerful … force for change. It not only documents but it also influences …

Ten years on, with the aid of Jaszi’s colleague/co-author Patricia Aufderheide (Director of the Center for Media & Social Impact), over a dozen fair use best practices’ documents have been developed on a wide range of topics, including documentary film, visual arts, orphan works, poetry, and teaching/research/study. We can only hope that these documents might yet become compulsory reading at every institutional press.

  1. Thanks for another great post. Is there a Canadian resource / organization equivalent to http://www.cmsimpact.org/fair-use/best-practices ?

    • Sadly no. Years ago, people involved in documentary film-making in Canada made a concerted effort to understand and develop fair dealing guidelines, but they were the only ones.

  2. Thanks for an important perspective. Since I wrote the blog post you are responding to, and manage the MIT Libraries’ licensing program, I thought I would provide some contextual information about the MIT Libraries’ efforts to include ‘scholarly sharing’ language in our e-content licenses. I do not see our approach as inconsistent with a strong commitment to fair use.

    • A key principle of our licensing program is that we work to include fair use language, as well as all exceptions to copyright holder rights under US copyright law, in all our licenses. We are often –though not always — successful.
    • Even if we are successful, fair use language in our licenses is often insufficient for our authors when publishing new articles. Authors of new journal articles can be discouraged from relying on fair use when incorporating third party material into their articles, because the publisher requires that the author demonstrate, or warrant they have explicit permission for, the use. And since fair use is largely a US-based concept, many global publishers do not support it as a basis for reuse in their journals.
    • We hear from authors, particularly of review articles, who are very happy the Libraries’ licenses include this clear permission for their reuse of figures in new articles. Otherwise, they are spending considerable time and money obtaining permission for reuse.
    • These reuse rights are not all particular to MIT. Many of the publishers represented in the blog post include ‘scholarly sharing’ in their contracts by default. And others, as noted on our accompanying web page, have committed to the same language through a policy statement produced by the International Association of Scientific, Technical & Medical Publishers.
    • This is not a new direction or effort. We re-announce this information most academic years to be sure our community is informed about the opportunity to reuse figures and other material from our licensed resources without obtaining permission.

    One of the challenging –but also engaging– aspects of our work in the scholarly communication arena is that we need to provide direct, immediate, and valued support for our authors and institutions today, but also work to influence the environment so that it evolves in the longer term in ways that are beneficial to future authors and readers. It can be challenging intellectually and practically to decide which strategies are consistent with both of these goals. In this case, including fair use and scholarly sharing language in our licenses makes sense to us in the current environment, meets an immediate need, and does not seem inconsistent with longer-term goals. Negotiating for this language reminds publishers that libraries have not forgotten the paramount importance of fundamental rights under copyright law, and that we will continue to advocate for licensed access to mirror what fair use and other copyright exceptions allow. In so doing, our hope (and experience) is that we will make the current publication process for our authors a little less bumpy.

    Thanks again for your thought-provoking post – and for your support of fair use.

    Ellen Finnie Duranceau, Program Manager, Scholarly Publishing, Copyright & Licensing, MIT Libraries

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